CONTRACT ADMINISTRATOR
Scraped from: Afriworket
Hill Bottom Properties is seeking a detail-oriented and commercially astute Contract Administrator to manage all construction contracts, variations, claims, and consultant and contractor agreements across our active development projects — Block B, Block C, and Kaza. Reporting to the Project Director, you will be the contractual backbone of the Engineering Department — ensuring every payment is justified, every variation is properly documented, and every contractor relationship is managed with rigour and fairness. You will work closely with the Planning & Monitoring Engineer, Finance Manager, and Procurement Manager as a critical cross-departmental interface. KEY RESPONSIBILITIES • Prepare, administer, and manage all construction contracts, sub-contracts, and consultant agreements — ensuring all agreements are properly executed before work commences • Manage the Interim Payment Certificate (IPC) process end-to-end — verify contractor claims against the adopted BoQ, certify quantities, and submit to Finance within 7 working days • Process all variation orders — assess commercial impact against the BoQ, obtain Project Director approval, and maintain a complete variation register in Odoo • Maintain the adopted Bill of Quantities (BoQ) as the financial spine of each project — update for approved variations and procurement savings • Coordinate the pre-qualification and selection of specialist contractors in conjunction with the Procurement Manager • Manage contractor performance — monitor against contractual obligations, identify claims risks, and advise the Project Director on contractual remedies • Prepare and issue all formal contractual notices, instructions, and correspondence on behalf of Hill Bottom Properties • Support the Finance Manager's random BoQ audits by providing all contract documentation within 30 minutes of request • Maintain complete, audit-ready contract files in Odoo Documents for all active and completed contracts • Advise the Project Director on all contractual and commercial matters arising during construction QUALIFICATIONS & EXPERIENCE • Bachelor's degree in Quantity Surveying, Civil Engineering, Construction Management, Law, or related field • Minimum 4 years' experience in contract administration on construction or real estate development projects in Ethiopia • Strong knowledge of Ethiopian construction contracts and standard contract forms • Experience preparing and verifying Bills of Quantities and Interim Payment Certificates • Proficiency with Odoo or equivalent project management/ERP system preferred • Excellent Amharic and English — written and spoken • Strong numerical and analytical skills — ability to verify quantities and costs with precision KEY COMPETENCIES ✓ Contract management expertise ✓ BoQ preparation & verification ✓ IPC processing & certification ✓ Variation management ✓ Commercial risk awareness ✓ Attention to detail ✓ Cross-departmental coordination ✓ Document management ✓ Negotiation skills ✓ Contractor relationship management ✓ Analytical thinking ✓ Written communication WHAT WE OFFER • Competitive base salary commensurate with experience • Quarterly performance bonus based on KPI achievement • Exposure to multiple concurrent real estate development projects • Direct working relationship with the Project Director • Professional development and training investment • Stable, long-term employment in a growing company