Project Health Officer
Scraped from: Ethiojobs
Purpose of the post The Project Officer is responsible for planning, implementation and monitoring of the MDM-Ge reproductive health related intervention in the assigned Health Center the Project Officer reports to the General Coordinator. Main Responsibilities The Project Health Officer coordinates SRH nutrition and WASH services with other actors and the incumbent is also responsible for ensuring adherence to the implementation of program activities according to nationally accepted standards. The Project Health Officer will directly manage the Logistics Administration Finance(LAF) Assistant , Midwife, Nurse in Koloji Health center, he/she will also work collaboratively with Coordination Office. The Project Health Officer will report to General Coordinator based in Addis Abeba. Priority tasks & responsibilities Program Planning Implementation • In consultation with the General Coordinator, ensure that program main stakeholders (Woreda health department, Health Centre head and staff, communities, and beneficiaries) understand the project objectives and participate actively in its implementation • Closely work with the HC head and maternity unit team lead and ensure adequate Technical Assistance for SRH services is provided by project midwife. • Ensure health care standards and protocols are met, national health policies and strategies are respected for SRH services at the health center. • Support in multi-sectoral/health assessments in coordination with other external health agencies, ensuring assessment findings, survey reports are documented and provide feedback and ensure quality and timely reports are submitted • Conduct regular supervision, field visits to implementation sites and community activities and provide the feedback • Identify key stakeholders for their participation in planning, implementation, monitoring and evaluation of the project. • Assesses and updates information for the project implementations with participation of staffs and stakeholders. • Makes feasible action plan in line with annual plan of the project and findings from ongoing assessment based on organizational mission, policies and available resources and needs of the community. • Design culturally appropriate SRH/FP awareness campaigns • Follow up for the achievement of the results and targets indicated in project documents Coordinate the implementation of project activities • Work in integration with the logistic team in relation to transport, procurements and delivery to the field site. • Work with the Warehouse Assistant for timely request and procurement of medical commodities and supplies. • Facilitates for the timely provision of available medicines and other materials to the project. • Ensures that implementations are according to the organisation’s policies and procedures. • Participate in local, woreda and zonal meetings and structures within the organisation as required and agreed with the direct supervisor Build and manage a strong project team • Ensures workers best contribution for the project goal through effective performance management system. • Assesses and identifies staff/volunteer training and development needs and address them based on objectives of the project and available resources. • Promotes efficient leadership through a culture of transparency and accountability taken by staffs on tracking the project goal. Financial management and administration of the project • Ensures that the organisation’s financial resources are used modestly and efficiently. • Work closely with the General coordinator in management of the grant budget • Raise PRs as required after discussion with colleagues. • Track expenditure monthly and report appropriately • Follows financial and administrative procedures to be in accordance with the project plan and policies of the organization. Builds a strong network of partner organizations and local and Zonal authorities as well • Develops and maintain trust and good relationship between MdMGe and its partners by working in collaboration with the respective sector institutions, collaborating agencies, volunteer workers and communities in the project area. • Acts as a liaison person between the Zonal, Woreda, Health facilities and MdMGe. • Explores and coordinate their input towards the project goal. Explores best mechanisms and make ongoing monitoring and evaluation of the project • Puts in place effective monitoring and evaluation plan and system, on the basis of the international systems requirements, as a basis for ongoing monitoring, self-evaluation and external impact evaluation. These tools shall facilitate both quantitative and qualitative evaluation, using participatory approaches. • Provides stakeholders with regular up-dates on project activities and results, including regular written reports on a monthly/quarterly basis as required. Follows security in project area and act accordingly together with concerned body • Update information on security situation in project area • Report the situations to supervisors and concerned body. Ensures best documentation for the project activities • Ensures standard activity registration books and formats are in place. • Follows proper registration and documentation of health service activities are implemented. • Documents and shares good practices and lessons learned with colleagues to support organisational learning. Hierarchical & Functional links The Project Health Officer is responsible for planning, implementation, and monitoring of the MdMGE Reproductive Health related interventions in the assigned Health Center. The Project Health Officer reports to the General Coordinator and will based in Koloji IDP Camp Somali region. Staff Management • The Project Health Officer will be responsible for the management and supervision of the midwife, Nurse and LAF Assistant • He/ She will ensure that staff performance evaluation is conducted on time and in a standard quality manner that contributes to the staff development plan. • Ensure that MdM HR policies and guidelines are respected by the team (leaves, appraisals, code of conduct etc.) • Supervise and mentor staff under your direct management, including communicating clear expectations, setting performance objectives, providing regular and timely performance feedback, and providing performance reviews. • Report any HR issues to the Project Manager. • Identify training needs, provide regular/on-job training and follow up. • Hold regular program team meetings and information sharing through a consultative leadership style and a transparent, honest, and supportive communication structure. Personal specifications • Ability to work under pressure, long work hours and frequent travel. • Excellent communication skills-verbal and written ones. Communication in English is a key requirement. Knowledge of Somali language is an advantage. • Self-motivated, honest, highly responsible, and punctual. • Ability to work as part of a team as well as to work autonomously when required. • Ability to constructively address gaps and weaknesses.