Project Manager (Project Site)
Scraped from: Ethiojobs
Job Description : Project Manager (Project Site) Project Owner Overview: Addis Tesfa 13 Housing Cooperative Society is a member-established organization, founded in 2015 E.C. under the Addis Ababa Housing Association. Our primary mission is to construct quality apartments through the collective contributions of our members, providing tangible housing solutions and fostering community development. Location: Weyra Sefer Project Site Type: Contract Duration: 6 Months with subject to possible renewal or extension for further period of time. Working days: 6 days per week, from Monday to Saturday, but Saturday half day. Working Hours: From Monday to Friday – Morning 8:30AM-12:30PM: Afternoon 1:30PM-5:30PM; On Saturday – Morning 8:30AM-12:30PM(half Day) Position Overview The Project Manager (serving also as General Manager) will be fully responsible for planning, coordinating, and supervising all stages of the project — up to provisional handover of the project. This includes managing the site team, contractors, budget, schedule, and ensuring high-quality delivery according to approved designs and specifications. Key Responsibilities Project Leadership & Planning • Develop and execute the overall project implementation plan. • Coordinate with consultants, architects, engineers, and contractors to ensure smooth communication and workflow. • Prepare work schedules, procurement plans, and progress targets. • Ensure all required permits, licenses, and approvals are obtained. Site Supervision & Construction Management • Lead all site operations, ensuring progress aligns with approved plans and specifications. • Supervise engineers, foremen, subcontractors, and workers. • Oversee material supply, machinery use, and labor allocation. • Monitor workmanship to maintain high construction quality and safety. Budget & Cost Control • Manage and track all project costs, ensuring expenditure stay within the approved budget. • Approve material and equipment purchases based on quality and cost-effectiveness. • Review of the contractor payments, variations, and claims. • Prepare monthly financial and progress reports for the project owners. Quality & Safety Assurance • Enforce quality control and site safety standards at every phase. • Ensure compliance with Ethiopian building codes and regulations. • Coordinate testing of materials and structural elements. • Maintain proper documentation of inspections, reports, and certifications. Communication & Reporting • Act as the main contact between the project owners, consultants, and contractors. • Conduct and document regular site meetings. • Provide weekly and monthly progress reports detailing achievements, issues, and next steps. • Address risks and resolve site conflicts promptly. Team & Resource Management • Recruit, train, and supervise site and administrative staff as needed. • Set clear performance goals and maintain strong teamwork on site. • Promote accountability, transparency, and efficiency Stakeholder Coordination & Communication • Serve as the central point of contact to facilitate effective coordination and collaboration between the Client, Consultant, Contractor, and all other stakeholders. • Ensure communication flows properly and information is disseminated accurately and promptly among all parties. • Liaise with external entities as required, including: • Government authorities • Utility agencies • Client management; and • Other external stakeholders Meeting Management • Organize, schedule, and lead regular project coordination meetings. • Ensure meetings are productive, with clear objectives, and that discussions are documented and followed up on. Progress Monitoring & Schedule Oversight • Review progress reports submitted by the Contractor and the Consultant to stay informed of project status. • Identify potential or actual delays to the project timeline and inform the Client promptly. Budget Monitoring • Monitor the overall project budget, tracking expenditures against the financial plan. • Keep the Client informed of the current budget status. Contract Administration Support • Assist the Client in managing contractual obligations with all parties. • Track the status of all project variations and claims, monitoring their potential impact on project cost and time. Reporting (Management-Level) • Prepare and present comprehensive project status reports for the Client, focusing on key management areas including: • Overall progress against the schedule • Budget status and forecasts • Key project risks • Critical issues requiring attention Documentation & Record Keeping • Establish and maintain a structured project documentation system. Ensure all project correspondence, contracts, reports, and records are accurately filed, controlled, and easily retrievable. Note: The duties are performed in coordination with the Consultant and Contractor, respecting the already signed contractual roles. These detailed duties are intended to clarify the Project Manager's functions and are not meant to override the contractual job descriptions of the involved parties.