Secretory
Scraped from: Ethiojobs
About Deborah Foundation Established in 2019, Deborah Foundation is a registered non-profit organization with a mission to improve the lives of children with Down Syndrome and other intellectual disabilities through support in the areas of Health, Education and Policy Advocacy. Summary: Office Secretary is responsible for providing administrative and clerical support to ensure the smooth and efficient operation of the office. The Office Secretary acts as the primary point of contact for internal and external stakeholders, handling a variety of tasks to support the organization's day-to-day activities. Priority will be given to female applicants. Responsibilities: • Manage and maintain the office's calendar, scheduling appointments, meetings, and events for staff members. • Answer and direct incoming phone calls, taking messages and routing them to the appropriate personnel. • Greet and receive visitors, ensuring they are attended to and directed to the correct individuals or locations. • Organize and maintain the office's filing system, both physical and electronic, ensuring documents are readily accessible. • Assist with the preparation and distribution of various office communications, such as memos, letters, and emails. • Coordinate the ordering and maintenance of office supplies, equipment, and other necessary resources. • Provide support for special projects or events, as needed, including the preparation of materials and logistical coordination. • Maintain confidentiality and discretion when handling sensitive information. • Collaborate with other administrative staff to ensure the efficient and seamless operation of the office. • Continuously monitor and suggest improvements to office procedures and processes to enhance productivity and efficiency. • Perform other administrative duties as assigned by the office manager or supervisors.