Tender Officer
Scraped from: Afriworket
Job description
Key Responsibilities Tender Administration · Receive assigned tender opportunities from management or the sales team. · Review tender documents and prepare a detailed checklist of submission requirements. · Develop and monitor the proposal preparation schedule to ensure timely submission. · Coordinate all activities related to bid preparation and submission. Proposal Coordination · Work closely with the Presales team to obtain technical proposals, solution designs, compliance matrices, Bills of Quantity (BoQ), and other technical documents. · Coordinate with the Sales team to obtain commercial information and customer-specific requirements. · Compile technical and commercial proposal documents into a complete bid package. · Ensure all required forms, declarations, certificates, and supporting documents are included in the proposal as per RFP. Documentation and Compliance · Verify that all proposal documents comply with the tender requirements and submission instructions. · Maintain an organized repository of tender documents, including bid submissions, correspondence, amendments, clarifications, and award notifications. · Prepare bid submission checklists and ensure document accuracy before submission. Coordination with Internal Teams · Coordinate with department manager for bid securities, bid bonds, and financial documents. · Coordinate with presales or vender account manager to authorization letters, and required supporting documents. Follow up with all stakeholders to ensure timely completion of assigned tasks