IMS Documentation control Officer
Scraped from: Ethiojobs
Job description
Key Responsibilities • Maintain a centralized document control system (physical and/or electronic). • Register, classify, and archive incoming and outgoing documents. • Ensure proper document numbering, version control, and formatting Workflow Optimization • Collaborate with QA/QC, EHS Managers to automate document review cycles and electronic signatures. • Issue controlled copies of documents to relevant departments. • Track document distribution and ensure only current versions are in use. • Withdraw obsolete documents and maintain archive records. • Compliance & Quality Assurance • Ensure documentation complies with company procedures and standards. • Support internal and external audits. • Maintain document control procedures in line with ISO requirements. • Maintain logs for document revisions, approvals, and distribution. • Ensure safe storage and easy retrieval of records. • Protect confidential and sensitive documents. • Compliance & Quality Assurance • Ensure documentation complies with quality /company procedures and standards. • Support internal and external audits. • Maintain document control procedures in line with ISO requirements • CAPA Management: Track Corrective and Preventive Actions (CAPA) to ensure documentation is updated following a non-conformance.