Secretary

Scraped from: Afriworket

Job description

• Coordinate day-to-day coffee export operations from purchase and processing through shipment and delivery. • Prepare, review, and maintain accurate coffee export documentation and transaction records. • Coordinate invoices, contracts, certificates, shipping documents, customs documents, and other export requirements. • Liaise with government authorities, customs, banks, shipping lines, freight forwarders, inspection bodies, and other stakeholders. • Follow up on coffee shipments, container bookings, loading, transportation, and delivery schedules. • Ensure all export documentation is complete, accurate, and submitted on time. • Maintain proper physical and digital filing systems for coffee purchase, warehouse, quality, sales, and export documents. • Coordinate with finance, warehouse, quality control, sourcing, and sales teams to ensure smooth operations. • Track export orders, shipment status, payments, and outstanding documentation. • Ensure compliance with Ethiopian coffee export regulations and buyer requirements. • Prepare regular operational and export documentation reports for management. • Identify and resolve documentation, logistics, and operational issues promptly. • Manage multiple export transactions and documentation processes simultaneously. • Strong experience in Ethiopian coffee export documentation and knowledge of international coffee trade procedures is a major advantage.